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:: Author’s Guideline ::

Submissions to  Journal of Health Literacy are accepted through our online submission system. To streamline the process, the online submission system is designed to perform a series of automatic controls, promptly informing the user of any technical insufficiencies, and directing to the relevant instructions.

 To start submission, please create an account and log in. The submitting author will take responsibility on behalf of all co-authors as the corresponding author of the submission, and is required to enter full details including a working e-mail address, phone number and address, in their online profile. All correspondence, including, but not limited to, the results of initial evaluation, Editor’s decision, and request for revisions or proofreading will be sent to the e-mail address of the corresponding author, which will be published with the article.

The submission or any subsequent revision is evaluated at the editorial office, and if corrections are necessary, it may be temporarily unsubmitted and returned to the authors, who are responsible for formatting their submission and providing the required information. Please see our editorial workflow for more information. For further help regarding submission, you may contact the editorial office.

General principles
 - The received articles will be sent to the jury after investigation in the initial commission, and then will be posed in the editorial board commission for final confirmation.
 - The articles which are ready for publication will be sent back to the corresponding author for final confirmation. The authors are responsible for the precision and correctness of contents.
 - Journal of Health Literacy reserves the right of rejection or acceptance and also editing the articles. The editorial board is free to perform modifications .
 - The completion and signing of the letter of intent is necessary for all authors and the articles won’t be investigated and published without taking the mentioned step (the sample of the form can be found on the site).
  - General use of Journal of Health Literacy is free in different electronic databases, based on the Journal of Health Literacy opinion till further notice.
- Medical ethics should be observed in the research.

The stages of electronic submission of the article
 Article admission can only performed electronically in this journal. Please avoid postal or personal submitting.
The stages of electronic submission of the article are as follows:
 1- Go to the journals exclusive site: www.literacy.ihepsa.ir
2- Select the "article submission form" in the authors’ section.
3- If you are a site member you can start the process.
 4- Select and confirm the number of authors, subject and the article’s topic and also the language in the 2nd stage form.
5- All parts should be filled in the 3rd stage form. Note that even if the system confirms the submission, in case of insufficiency of the data or not sending the articles files by the mentioned order, the article will be sent back by the director. In order to send the files, take the following steps:
In the article submission form (stage 3) you will face a part in which you are supposed to upload the article files.
 1- The Main file: in this section, the Microsoft Office Word  file containing the whole articles data should be uploaded.
2- The file without articles name: in this section, the Microsoft Office Word  file containing all data except for authors’ information should be uploaded.

Preparing the manuscript

  • For general instructions, please see preparing the manuscript below under Submission Preparation Instructions. Journal of Health Literacy publishes these article types:

  • Research article: Original work resulting from research, constituting complete studies that contain all relevant information. Including systematic review and meta-analysis. Prepare the manuscript as follows: A Title, a Structured Abstract, Key words, Introduction, Methods, Results, Discussion, Conclusion, References.
     

  • Short communication: Original work, but less substantial than the regular research article, presenting preliminary results, or results of immediate relevance. Prepare the manuscript as follows: A Title, a Structured Abstract, Key words, Introduction, Methods, Results, Discussion, Conclusion, References.
     

  • Case report: Systematic reports of interesting or rare cases of importance for the practice of professionals. Prepare the manuscript as follows: A Title, an Unstructured Abstract, Key words, Introduction, Case Report, Discussion, Conclusion, References.

  • For instructions on formatting the citations of the submission, please see below under Submission Preparation Instructions.

  • For correct formatting of formulas, please see  below under Submission Preparation Instructions.

  • Smaller tables that are considered integral to the manuscript can be pasted at the end of the manuscript file in A4 portrait or landscape format. Tables may also be uploaded separately. Please see  below under Submission Preparation Instructions for more instructions.

  • Figures must be submitted separately in a proper format (and also embedded in the manuscript to expedite the review process). Please see  below under Submission Preparation Instructions for more instructions.

  • Datasets, large tables, videos, or other information must be submitted separately as additional files, which will be published along with the article. Please see  below under Submission Preparation Instructions for more instructions.

    The required supporting information

    The authors should have this information ready upon submission. The manuscript should not include this information to ensure a blind peer-review. Please see editorial policies for more information regarding peer review policy. The supporting information will be reviewed by the editor.

    Author information and acknowledgments

    Full names and email addresses of all authors, as well as their affiliations and institutional addresses are requested during submission. Providing the unique identifier (ORCID or Scopus ID) of each co-author is optional, but preferred. Please see our editorial policies on authorship and unique identifiers for more information. If a collaboration group should be listed as an author, please list the group name as an author.

    In an Authors&#39 contribution section, the authors are required to explain the contribution of each co-author in the conception or design of the work; the acquisition, analysis, or interpretation of data for the work; and drafting the work or revising it critically for important intellectual content.

    In an Acknowledgments section, the authors are required to acknowledge anyone who contributed to the submitted work who does not meet the criteria for authorship. It is obligatory to state any support with translating or editing by third parties such as professional commercial writing/editing services.The authors should obtain permission to acknowledge from all those mentioned in the Acknowledgments section.

    Please see our editorial policies for further explanation of authorship criteria and acknowledgments.

    Funding

    The authors are required to declare all sources of funding for the research reported. The role of the funding body in the design of the study and collection, analysis, and interpretation of data and in writing the manuscript should be declared.

    Competing interests

    The authors are required to declare all financial and non-financial competing interests with regards to the publication of their work during submission. Please see our editorial policies for more information on competing interests. If any of the authors are unsure whether they have a competing interest, they should contact the editorial office.

    Ethics approval and consent to participate

    Authors of submissions reporting studies involving human participants, human data, or human tissues are required to provide the following information:

  • A statement on ethics approval and consent (even where the need for approval was waived).

  • The name of the ethics committee that approved the study and the committee’s reference number if appropriate.

    Submissions reporting studies involving animals must include a statement on ethics approval.

    Please see our editorial policies for more information.

    If the submission does not report on or involve the use of any animals or human data or tissues, please state “Not applicable” in this section.

    Consent to publish

    If the submission contains any individual person’s data in any form, consent to publish must be obtained from that person, or in the case of children, their parent or legal guardian. All presentations of case reports must have consent to publish. The authors may use their institutional consent form. The form is not to be sent on submission, but we may request to see a copy at any stage (including after publication).

    Please see our editorial policies for more information.

    If the submission does not contain any individual person’s data, please state “Not applicable” in this section.

    Finalizing submission

    The submitting author can submit the work using the “Finish Submission” button.

    Revising the submission

    Any subsequent revisions to the submission upon request from the editor will have to follow the same guidelines presented here.

    Upon submitting a revised submission, the authors will be guided to provide a re-submission letter, attaching the revision details, based on the comments provided by the editor. The attached revision details should not include author information to ensure blind peer review.

    Submission preparation instructions

  • Preparing the manuscript

  • Preparing references

  • Preparing formulas or equations

  • Preparing figures

  • Preparing tables

  • Preparing additional files

    Preparing the manuscript

    When preparing the manuscript, please follow the formatting and style instructions below.

  • The acceptable word processor file format for the manuscript document is Microsoft word 97, 2003, 2007, 2010 or 2013 (DOC, DOCX).

  • Write the manuscript in concise American English.

  • Use a suitable font face and size such as Times New Roman 12.

  • Use double line spacing.

  • Use headings as necessary.

  • Use SI units: Please ensure that all special characters used are embedded in the text, otherwise they will be lost during conversion to PDF.

    Preparing references

    Please see our editorial policies for guidance on good citation practice. Any in press articles cited within the references and necessary for the reviewers&#39 assessment of the manuscript should be made available if requested by the editorial office. All web links and URLs should be given a reference number and included in the reference list rather than within the text of the manuscript. Published conference abstracts, numbered patents and preprints on recognized servers may be included in reference lists, but text, grant details and acknowledgements may not. Authors are responsible for obtaining permission to quote personal communications and unpublished data from the cited colleagues. Authors are responsible for the accuracy of cited references and these should be checked before submitting.

    When citing references in your submission, please follow the formatting and style instructions below. 

    Citing references in the text

  • Cite references in the text in the Vancouver style, with sequential superscript numbering after nearest punctuation mark (with no space between the punctuation and the reference number).

  • Reference numbers should not be cited in parentheses or brackets.

  • Two references are cited with a comma and no space. Three or more consecutive references are cited in a range with dashes.

  • If referring to the author of a previous work in text, write the surname followed by the superscripted citation number. For a citation with two authors, list surnames of both using “&” and for those with three or more authors, write the first author’s surname followed by “et al”.

  • References in tables and figures should be in numerical order according to where the item is first cited in the text.

  • Sample text with correct citation style: “... The best treatment results can be obtained in the primary,1-3 and early mixed dentition.2,4-6 ... Contrary to the findings of Hurtado & Gardea-Torresday,7 Smith et al8 showed...”

    Formatting the references list

  • Arrange references as a numbered list at the end of the manuscript.

  • Only one publication can be listed for each number.

  • EndNote software can be used to arrange references as a numbered list at the end of the manuscript, using our Endnote style. To do so, please first download JODDD EndNote style (ENS file; 34 KB) here, and then copy the EndNote style (ENS) file into EndNote "Styles" folder on your computer, which should be accessible at Program Files [folder] > Endnote [folder] > Styles [folder].

  • Do not use linked fields (produced by EndNote and similar programs). Please use the one-click button provided by EndNote to remove EndNote codes before saving your submission file.

  • For the author names in the references, list the surnames and initials of all authors if there are 6 or fewer; otherwise list the first 6 and add ‘, et al.’

  • Use one space only between words up to the year and then no spaces.

  • The journal title should be abbreviated according to the Index Medicus/MEDLINE journal abbreviations. Check journal abbreviations using PubMed. If the journal is not listed in PubMed, then it should be written out in full.

  • Add Digital Object Identifier (DOI) of the reference at the end whenever available.

  • Example for standard journal article: Serper A, Ozbak M, Calt S. Accidental sodium hypochlorite-induced skin injury during endodontic treatment. J Endod 2004;30:180-1. doi: 10.1097/00004770-200403000-00013

  • Example for book reference: Fletcher RW, Fletcher SW. Clinical Epidemiology: The Essentials. 4th ed. Philadelphia: Lippincott Williams & Wilkins; 2005. p. 193-4.

  • Example for chapter in a book: Werb Z. Proteinases and matrix degradation. In: Kelly WN, Harris FD Jr, Ruddy S, Sledge CB, editors. Textbook of Rheumatology. 3rd ed. Philadelphia: Saunders; 1989. p. 300-21.

  • Example for Web links and URLs: The Mouse Tumor Biology Database. http://tumor.informatics.jax.org/mtbwi/index.do. Accessed 20 May 2013.

  • Other types of references: For further reference styles not covered here, please consult the International Committee of Medical Journal Editors (ICMJE) Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals, for which the Sample References page can be accessed at https://www.nlm.nih.gov/bsd/uniform_requirements.html.

    Preparing formulas or equations

    When the submission contains formulas or equations, please follow the instructions below.

  • Equations should be typed in MathType (Download the software fromhttp://www.dessci.com/en/products/mathtype/).

  • Graphical objects should not be used as formulas.

  • Make sure that your equations are editable.

  • If you have already composed your paper in Microsoft Word and used its built-in equation editing tool, the equations will become unusable during the layout and galley production. The production editor may ask you to re-key your equations using MathType after the editorial acceptance.

  • Long equations should be set off from the text and numbered sequentially. You may refer to the equations in next references in the text by their number (e.g., "Equation 1" or "Equations 2 and 3").

  • If using many equations or schemes is unavoidable, they can be collected in a table of equations and be shot as a framed figure to avoid typesetting errors.

    Preparing figures

    When the submission includes figures, please follow the instructions below.

  • Figures must be cited within the main text in numerical order (for example “Figure 1” or “Figures 2 and 3”).

  • Figures must be submitted as separate files (and also embedded in the manuscript to expedite the peer review process).

  • A legend for each figure should be provided in the manuscript.

  • Multi-panel figures (with labeled parts as a, b, c, d, etc.) must be combined and uploaded as one file.

  • Lettering in figures (for example, labeling of axes) should be in lower-case type, with the first letter capitalized and no full stop. All text should be in a sans-serif typeface, preferably Arial with suitable font size to be easily legible.

  • Histograms should be prepared in a simple, two-dimensional format, with no background grid.

  • Make sure that any specific patient/hospital details are removed or blacked out (for example, X-rays, MRI scans, etc.).

  • If photographs of patients are used, they should not be identifiable.

  • Original data from which the images were prepared should be available, as the editors may request to see these data (for example, Office, SPSS and other line art images).

  • Avoid using the touch-up tools, such as cloning and healing tools in Photoshop, or any feature that deliberately obscures manipulations.

  • In order to publish all figures as open access, authors must have permission from the rights holder if they wish to include images that have been published elsewhere in non-open-access journals. Graphics downloaded from Web pages should not be used unless the author has a right to re-publish those as open access. The original source and the permission should be indicated in the figure legend, and a citation should be included in the reference list.

    File formats and quality

    All submitted figures must be of high quality; that is, resolutions of at least 300 dpi for color figures, 600 dpi for greyscales, and 1200 dpi for line arts. The following file types are acceptable for figures:

  • EPS (suitable for diagrams and/or images)

  • PDF (suitable for diagrams and/or images)

  • Microsoft Word (suitable for diagrams and/or images, figures must be a single page)

  • Microsoft PowerPoint (suitable for diagrams and/or images, figures must be a single page)

  • TIFF (suitable for images)

  • JPEG (suitable for photographic images, less suitable for graphical images)

    To ensure maximum quality of figures during production and publication of the article, please consider the instructions below.

  • When exporting graphs, diagrams, or line art from any software that you use, EPS and PDF are preferred over TIFF. If possible, PDF files should be preferred, as they are usually more compact than EPS files.
     

  • Please remember that vector drawing data is absent from JPEG, PNG, TIFF, or BMP file formats; subsequently, resaving any of these files as a PDF or EPS will not produce a vector drawing in these files. Please supply the original EPS or PDF file versions of artwork.
     

  • Graphs, diagrams, or line arts prepared in Microsoft Word or PowerPoint may be submitted as a figure. The submitted file may only contain a single page or slide, with dimensions of the page or slide set to the intended figure dimensions, with no extra blank space all around.
     

  • Photographs, histological slides, radiographs, etc. should be submitted as JPEG or TIFF files.
     

  • Microsoft Word or PowerPoint should NOT be used to insert labels, arrows, and other marks on photographs, histological slides, radiographs, etc. as the quality of the figures may deteriorate in the process. Instead, use an image-editing software such as Adobe Photoshop to produce a high-quality JPEG or TIFF file.
     

  • TIFF files should be saved with LZW compression, which is lossless (decreases file size without decreasing quality) in order to minimize upload time.
     

  • JPEG files should be saved at maximum quality.

    Preparing tables

    When the submission includes tables, please follow the formatting instructions below.

  • Tables must be cited within the main text in numerical order (for example, “Table 1” or “Tables 2 and 3”).

  • Tables should be cell-based and created in Microsoft Word with the Tables tool with real rows and columns and not aligned with tabs, returns, or spaces.

  • Tables exported from other software as non-editable images are not acceptable.

  • Please make sure the table direction is set “left-to-right.” Tables with direction set inversely as right-to-left are not acceptable and should be re-drawn. Right-to-left tables are often mistakenly drawn when middle-eastern languages such as Persian or Arabic are installed on Microsoft Word.

  • Tables should be presented in vertical orientation, and upright on the page.

  • A concise title should be provided and inserted before each table.

  • All columns should carry concise headings describing the data therein.

  • Tables should be plain with no colors, shading, or graphics.

  • Tables should not contain inserted text boxes, tables within tables, or cells within cells.

  • Multi-part tables with varying numbers of columns or multiple footnotes should be organized as separate tables.

  • Commas should not be used to indicate numerical values.

  • Symbols and abbreviations should be defined immediately below the table, followed by essential brief description.

  • If a table or any data therein have been previously published, the footnote to the table must give full credit to the original source.

  • Larger datasets, or tables too wide for A4 or Letter landscape page can be uploaded as additional files. Tabular data provided as additional files can be uploaded as an Excel spreadsheet (XLS) or comma separated values (CSV). Please use the standard file extensions.

    Preparing additional files

    When guidelines of the submission allows for the inclusion of additional files, please follow the instructions below.

  • Additional files must be cited within the main text in numerical order (for example, “Additional file 1” or “Additional files 2 and 3”).

  • Datasets, large tables, movies, or other information can be submitted as additional files. Results that would otherwise be indicated as “data not shown” should also be included as additional files. Please make sure not to include any individual participant details.

  • Each additional file must be submitted separately. A short title for each file should be provided during submission.

  • Please remember that additional files are not edited or modified for formatting or style during production of the article. For further guidance on how to present particular types of data or information, please contact the editorial office of the journal.

  • Do not submit other files intended for evaluation but not publication, such as certificates of language editing or patient consent forms, as additional files. These should be sent, only upon request by the editor, to the journal’s editorial email address quoting the submission ID.

Copyright Notice

The authors of the articles that appear in the Journal of Health Literacy  retain the copyright to their work.

The authors are required to grant the journal an exclusive license for open access publication of their article with a Creative Commons attribution license (http://creativecommons.org/licenses/by/4.0), which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited. Therefore, all articles are made freely available to the widest audience possible. 

At the moment, the authors are not required to pay a submission fee or article processing/publication charge for open access publication of their work, as these charges are currently covered by funds available to Tabriz University of Medical Sciences Department of Vice-Chancellor for Research.

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party. Email address of the corresponding authors will be published with each article.


Note: The esteemed authors are kindly requested to pay attention to the above-mentioned points when submitting their articles. If any of the stated conditions is not observed, the article will be archived in the website before any investigation.

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فصلنامه سواد سلامت Journal of Health Literacy
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